Programs & seasons
The rounds that schedule your applications, windowed so treatments never slip.
Chemical tracking · Professional and Premier
Lawn Care Chemical Tracking Software for Pesticide Application Records
Chemical tracking software is software that keeps the record of every pesticide, herbicide or fertilizer application a lawn care company makes: what was applied, where, when, at what rate, by whom, and in what weather. If you apply commercially, you almost certainly have a legal obligation to keep those records. This is one place to keep them: a product catalog, a dose calculator, permanent snapshot records, a dashboard that shows a season’s gaps, and PDF exports you can hand to a state inspector. Available on the Professional and Premier plans.
The workflow
Catalog → calculate → log → export.
Four steps, and every one feeds the next. Set the catalog up once and every dose calculation and every legal record after that starts from correct numbers. Then the Chemical Dashboard reads all of it back, a season at a time, and shows you the gaps.
1 · Catalog
Your products, on file
EPA registration number, active ingredient, signal word, restricted-use flag, re-entry interval, and default label, mix, and carrier rates (per product).
2 · Calculate
Label rate → tank-ready totals
Pick the product, enter the area. Total product, water volume, tank fills, and product per tank come back with every unit conversion handled.
3 · Log
The permanent record
Who applied what, where, when, at what rate, in what weather, with the product and site details frozen into the record at save.
4 · Export
Inspector-ready PDFs
A single-application record sheet with a signature line, or a summary of the whole filtered register, generated on demand, any time.
Dose calculator
Stop doing label math on the tailgate.
"1.5 fl oz per 1,000 sq ft, sprayed at 2 gallons per thousand, on a 15,000 sq ft property, with a 25-gallon tank." The calculator turns that sentence into the four numbers your applicator actually needs: total product, total water, tank fills, and product per tank.
Unit conversions are handled for you: fluid ounces roll up to gallons, dry ounces to pounds, acres to square feet, and liquid and granular formulations each get the right treatment. It even refuses to convert across unit families, so a mixed-up label entry gets caught as an error instead of a misapplication.
The same calculator is built into the log form: work out the dose, click Apply to log, and the computed totals copy straight into the record.
Worked example: liquid spray
- Label rate
- 1.5 fl oz per 1,000 sq ft
- Carrier
- 2 gal water per 1,000 sq ft
- Area to treat
- 15,000 sq ft
- Tank size
- 25 gal
Calculator returns
- Total product: 22.5 fl oz
- Carrier (water): 30 gal
- Tanks: 1 full + 5 gal partial
- Product per full tank: 18.75 fl oz at a 0.75 fl oz/gal mix
The calculator does arithmetic from the numbers you give it, so always verify against the product label, which is the legal document.
Snapshot records
Records that can't drift, in an audit trail that can't be thinned.
A legal record has to say what was true on the day of application, not what your catalog says today. So when a log is saved, the product’s name, EPA reg number, active ingredient, and restricted-use status, plus the job site’s address, are copied into the record and frozen. Rename the product next year; the 2026 logs don’t change.
Logs are never deleted. A record entered in error is voided with a required reason, stays in the register marked VOIDED, and can’t be edited after. Your audit trail stays complete, which is exactly what you want it to look like when someone official is reading it.
Every log captures
- Product + EPA reg number (frozen)
- Active ingredient & RUP status
- Customer & site address (frozen)
- Area treated (sq ft)
- Rate, total product used
- Carrier volume, tanks (optional)
- Date, start/end time, method
- Target pest
- Applicator name & license #
- Weather (one-click capture)
- Notes
- Every product in a tank mix, as one record
- Edit history: what changed, who, when, why
- Void status + reason, if voided
RUP products require an applicator license number before the log will save.
Three exports, built for inspection
- Record PDF: one application
- A single-application record sheet: product, site and customer, applicator, rates, weather, and notes, with a signature line, designed for hand-off to a state inspector. Voided records print with a VOIDED banner and the reason.
- PDF summary: the filtered register
- The whole register as a table, respecting your current filters (date range, product, applicator, customer), with a header describing them and one row per application. Export monthly and file it: a dated paper trail independent of any software.
- CSV: the register as a spreadsheet
- Every matching log as a spreadsheet file, with the filters used, when it was generated and the total count at the top.
The register
When the audit letter comes, the answer is a filter and a click.
The register is the list of every application your company has recorded. Filter by date range, product, applicator, customer, property, season, program or round, show or hide voided records, and the filtered view is bookmarkable and shareable because the filters travel in the page address. Every row shows the frozen record: date, the visit it belongs to, product (with a red RUP badge where it applies), EPA reg number, customer, site address, applicator and license, area, rate, and total used.
Every export includes every record that matches the filters, not just the page on screen. And because logs can be started from the visit itself, pre-filled with the customer, site, date, measured area, and the visit’s weather snapshot, the record gets written the day the work happens, not reconstructed a week later.
Chemical Dashboard
A whole season on one page, read the way an inspector would read it.
The Chemical Dashboard reads the logs and program rounds you already keep and shows a season at a glance: what needs attention now, how the rounds are going, and whether the records would hold up if someone asked for them today. Nothing to set up, nothing to enter. Pick the season at the top, this year or the three before it, and work down the page.
Records audit ready is one percentage: the share of the season’s records with an applicator license number, an EPA registration number (a fertilizer is not asked for one), weather with both temperature and wind, and a reason on any void. Each check says All present or how many records are missing it, and the figure never reads 100% while a single record has a gap.
Needs attention is four tiles, green when there is nothing to do: visits still open after their round window closed, completed visits with no chemical log, applications more than 10% over the label rate, and wind over 10 mph with no note to explain it. Needs review lists the newest logs with an issue, up to ten; click the date, fix the log or void it with a reason, and the figures update as soon as it saves.
Further down the page
- Program rounds
- A row per round with its window, done of planned, and a bar split into visits done with a log, done without one, and not done yet. Click a round to open the Chem Log filtered to it.
- Wind at application
- The share of applications made under 10 mph, over 10 mph with a note, and over 10 mph without, plus the season’s average wind and temperature.
- Product used this season
- Applications and total used per product, in the unit it was logged in; different units are listed separately, never converted.
- Restricted-use register
- How many restricted-use applications were made this season, with the most recent three.
- Applicators
- Applications, acres treated, square feet per hour, and how many logs are missing a start or end time, per applicator.
Exports: Export state report and Export PDF download the season’s PDF summary, January 1 to December 31; Export CSV downloads every log for the season. The same exports as the Chem Log, already filtered to the season.
The dashboard is live, so it changes as soon as a log is saved, edited or voided. A clean dashboard still does not by itself mean you are compliant.
After the save
Edit with a reason, void with a reason, never delete.
A wrong record has two honest paths, and a treatment done with no record stays flagged until someone writes one.
Edit or void, always with a reason
Open the log and click Edit to correct it; the reason is required, and every edit is kept in the log’s History with what changed, who, when and why. If the record should not stand at all, or the wrong product was recorded, Void it with a reason: every product in it is voided together, it stays in the register marked VOIDED, and it cannot be edited or undone.
A visit done with no log
Every visit in a program needs a chemical log. Complete one without a log and you are asked whether to complete it anyway. You can, but the gap stays visible: Log missing on the job’s visit list, on the customer’s What’s next, and in the dashboard’s Done visits with no chemical log tile, until the log is recorded from the visit.
Straight talk
Honest about what compliance software can promise.
Record-keeping requirements vary by state, and sometimes by product and license type. This module gives you organized, consistent, tamper-resistant records and exports built for inspection, but it does not, by itself, make you compliant, and we won’t pretend otherwise. You’re responsible for knowing the rules that apply to your business; when in doubt, check with your state’s department of agriculture or licensing authority.
Works together
Chemical records live inside the rest of the operation
Fertilization software
The whole treatment company in one system: programs, chemical logs, round billing and renewals.
Scheduling & routing
Application visits ride the same routes and calendars as everything else.
Contracts & renewals
The fert book those applications belong to, renewed year over year.
Questions
Chemical tracking FAQ
What goes into the chemical product catalog?
Each product stores its EPA registration number, active ingredient, signal word, restricted-use (RUP) flag, re-entry interval, and default label, mix, and carrier rates. You enter the catalog once, carefully, and those details flow into every dose calculation and every log that uses the product.
How does the dose calculator work?
Pick a product (its rates fill in) or enter the label values by hand, then enter the area to treat: square feet, thousands of square feet, or acres. It computes total product, water (carrier) volume, tank counts, and product per full tank, with all the unit conversions handled: fluid ounces to gallons, acres to square feet, dry ounces to pounds. Liquid and granular formulations are both supported.
What makes an application log a defensible record?
When you save a log, the product’s name, EPA reg number, active ingredient, RUP status, and the job site’s address are copied into the record and frozen. Renaming a product or editing a site later never changes what an existing log says. Logs are never deleted, either: an erroneous record is voided with a required reason and stays in the register marked VOIDED, so the audit trail stays complete.
How are Restricted Use Pesticides handled?
If a product is flagged RUP in your catalog, the log form requires an applicator license number before it will save (a supervising applicator’s number is acceptable). RUP products carry a red badge in the register.
Can crews log an application from the visit?
Yes, that’s the fastest path. On a job’s summary page, the visit row’s More menu has Chem Log, and the visit page itself has Add Chemical Log. Either opens the log form pre-filled with the customer, job site, visit date, measured area, and the visit’s weather snapshot. There’s also a one-click "Use current weather" button for same-day logging.
What happens if a treatment visit is completed without a chemical log?
Every visit in a program needs a log. Completing one without a log asks you to confirm. You can, but the gap stays visible: Log missing on the job’s visit list, on the customer’s What’s next, and under Done visits with no chemical log on the Chemical Dashboard. Recording the log from the visit clears it.
What do I hand a state inspector?
Two PDFs, generated on demand. The Record PDF is a single-application record sheet: product, site, applicator, rates, weather, notes, and a signature line. The PDF summary prints the whole filtered register as a table: every application in a date range, by product, applicator, or customer.
What is the Chemical Dashboard?
A one-page view of a season of chemical work, built from the logs and program rounds you already keep: what needs attention now (missing logs, overdue round visits, rates over the label, high wind with no note), how each program round is going, and what share of the season’s records are audit ready. It exports the season’s PDF summary and CSV in a click.
Does using this make me compliant?
No software can promise that, and we won’t. Record-keeping requirements vary by state, product, and license type. What the module gives you is organized, consistent, tamper-resistant records and exports built for inspection, but you remain responsible for knowing the rules that apply to your business.
Which plans include chemical tracking?
Chemical tracking (the catalog, dose calculator, application logs, and register) is available on the Professional and Premier plans.
Keep records an inspector can't argue with.
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